Security and More: Five Reasons Document Management Growth is Exploding


Security and More: Five Reasons Document Management Growth is Exploding

Since the 1970s we have all heard the promise of the paperless office. Yet paper usage seems to grow every year along with the volume of computer data.
Electronic Document Management Systems (EDMS) allow you to scan your paper documents to create a searchable and secure filing system.
Several trends are driving the rapid adoption of this technology.
Dropping Costs of Electronic Storage. The cost per gigabyte of storage drops every day. Considering you can store up to 200,000 documents or over 10 filing cabinets in one gigabyte, more companies are installing EDMS applications.

Availability of Fast Input with Scanners and Multifunction Copiers. New sheet-fed scanners, common on most new digital office copiers, allow documents to be scanned quickly and conveniently.

Familiarity with Computer Applications. Unlike several years ago, everyone is familiar with common computer applications. This means adoption time and training for new applications is minimal.

Demands of Government Regulations for Privacy, Backup and Security. Recent regulations like HIPAA, Sarbanes-Oxley, Gramm-Leach-Bliley and the Patriot Act are causing more companies to examine their storage, security and retention policies.

Government Encouragement. Scanned digital documents are common in government applications. As far back as the Paperwork Reduction Act of 1996, government agencies have been encouraged to adopt EDMS technologies to cut costs, improve information access and save space. Even many court systems now require attorneys to file digital documents instead of paper.

In the coming issues, we'll explore the different benefits of document management. If you would like to learn more about how we have helped other companies implement EDMS, contact us today.