Managed Print Services 101

Managed Print Services often involve managing hardcopy device fleets (copiers, printers, multifunction devices, and fax machines) and uniting them to streamline management and minimize printing and imaging costs.  With such a service it is easy to drive down costs, improve efficiency and productivity. While this can be done internally, outsourcing tends to typically be favored among businesses.

Choosing a Managed Print Services Provider

Services can be as simple as using newly reconstructed equipment with the objective to simply reduce ratio of users to machines, or managed print services can be as complex as a fully managed vendor owning a fleet of devices anywhere from a print shop to simple toner and paper replacements.  The most important part of choosing a company to work with is to decide what your company needs and will help it grow the most.  Evaluating a company’s past, present and the direction they are heading are the key factors in deciding which service fits your program.

The Components

The first step to deciding what type of service fits your company is to have a quality assessment of your current device’s infrastructure and the costs associated with running it because it is important to have a base of where you’re starting.

The next step is to select replacement hardware and start to implicate it in the workplace.  As both devices are up and running it’s important to not overlook the service, parts and supplies making sure everything is running smoothly.

Finally after a satisfactory amount of time, an evaluation of each device needs to be conducted and assessed.  From this information it is necessary to make the needed changes for optimal success.

The Results

Managed Print Services can offer savings or 10-20% annually, while increasing your productivity.