Get Control Of a Significant Business Expense

Smart organizations actively manage key expense areas in their business. When an unmanaged expense is found, it makes sense to take steps to actively control it.

One of the areas that more and more businesses are beginning to manage is office printing. Consider the impact:

• Office printing consumes 1-3% of annual revenues
• Color printing costs 5 to 10 times as much as black & white printing
• Color printing usage grows at over 10% per year

The challenge is that most businesses have no idea how much they are spending on office printing. Unlike other key expense areas, there is often no method to manage and control the costs.

Fortunately, new remote print monitoring technology allows you to measure and control printing costs. This non-invasive technology reads printer usage data from the core memory (MIB) of your printers. This information creates the platform for a three step process to help you manage and reduce your print costs.

Measure Your Current Print Costs
The first step is to understand your current costs. This can be done by taking an initial reading of your printer volumes. Then, after a few weeks we take a second reading. This information is processed to determine your usage patterns. This can be cross-referenced with supply costs at big-box retailers. Or, we can compare your actual invoices for printer supplies to determine your total cost of ownership.

Outsource Print Management
The second step is to outsource the management of your printers. This typically provides immediate cost reduction. Our Managed Print Services program provides everything you need to print in a predictable usage-based model. One cost-per-page can include printer supplies, help desk support and on site service. One invoice gives you central measurement of your actual print costs, allowing you to manage your expense.

Optimize Your Infrastructure
Each quarter we review your usage patterns. We can collaborate with you to discover ways to further reduce costs by redeploying low-cost devices to high-usage areas, updating old technology and exploring electronic document management to reduce paper usage.

This strategy gives you control over your printing expenses. You learn your current cost of printing. Outsourcing your printer management often provides immediate cost reduction. Ongoing management of your printing infrastructure can further reduce your costs and improve your business processes.

To learn more about how you could get control of your office printing costs, contact us today.