An All-In-One Advantage

Multi-function systems provide printing, copying, faxing, and scanning features in one cost-effective system. The logic behind these machines is obvious:  it makes sense to combine these similar functions.  By using a multifunction device, you can save more money from having fewer pieces of equipment to purchase, fewer service agreements, and fewer supply items.

Multifunction devices are becoming more popular every day. Documents are the vehicles by which information flows through your critical business processes within a company. You need to be able to streamline this flow of information so it can give your company a competitive advantage and your can supply better customer service.

Using a Multifunction Device has many benefits:

• Streamlined Communication With today’s technology, office communication happens in multiple formats:  email, fax, and print.  Multifunction systems tie all of these formats together.  Scan to email functionality allows paper documents to be delivered securely to their recipients as email attachments.  Fax routing directs incoming faxes to email addresses.
• Improved Business Processes New capture software allows information to be read from scanned documents.  From there, the document can be routed through a pre-defined workflow.  This allows information to flow smoothly through your organization.  Automated business processes allow you to do more with the same staff.  And, a typical side benefit is that your company is able to deliver a more consistent customer service experience.
• A More Secure Office Multifunction systems can help enhance your corporate security.  Documents can be scanned to an Electronic Document Management System, creating a secure repository for both your paper and digital information.  Once the information is entered into the system, it can be accessed instantly with a keyword search.  Your critical paper documents can now be backed up off site, giving you a better safety and recovery plan.

If you are looking to save money and consolidate your office systems, then you likely are considering or have already implemented multifunctional technology. Contact us today to learn more about how you can benefit.